Showing posts with label google+. Show all posts
Showing posts with label google+. Show all posts

Monday, 17 July 2017

Can You Spot the Expert? Test Your Knowledge of Google’s Content Quality Standards


Want to hear something scary? No, not scary like Five Nights at Freddy’s. More like disturbing.

Alarming. Even depressing.

I used to write articles about:

  • How to protect yourself from necrotizing fasciitis
  • How to escape from an airplane safety slide
  • How to tell if you’ve been poisoned by sushi
  • Whether runners could benefit from platelet-rich plasma surgery
  • How much alcohol you should drink
  • Why the rate of concussions is higher among women
Now, what makes this admission scary is that I’m not a surgeon. And I’m not a nurse practitioner, physical therapist, or chiropractor.

In fact, I’ve never had any medical training in my life — nor have I ever slid down an airplane safety slide!

Horrified yet? Well, just wait. Because medical advice was not the only thing I used to freely dispense as a web writer.

I used to write articles about child injury law, start-up culture, buying an apartment in New York City, and so on. And I have absolutely no training, experience, or knowledge in any of those areas.

But what’s the big deal, you say? Journalists write about topics they’re not experts in all the time.

They simply craft a story from expert sources and authoritative studies. What’s wrong with that?

Nothing.

However, the difference between what I was doing and what a journalist does is that I hardly had time to spell-check, let alone hunt down actual experts, studies, or statistics. Who would when you need to crank out 5 to 10 of these 500-word articles each week?

Sadly, the only knowledge I had was what I found online about these topics. Ah, the glory days of ghostwriting.

Uh, so what exactly makes an expert … an expert?

I wasn’t the only one creating this stuff.

Hundreds (thousands perhaps, maybe even millions) of more drones just like me were clogging up the Internet with shallow, water-thin content on every subject known to man … all in service to people who wanted to game search engines.

Fortunately, Google has since put the kibosh on such behavior through updates like Panda, Penguin, and Hummingbird. And, fortunately, they continue to refine those algorithms, most recently with what they call “Expertise-Authoritativeness-Trustworthiness (E-A-T)”.

expertise-authority-trust

That’s Google’s shorthand for what it takes to create high quality web pages and websites. As written in their Search Quality Rating Guidelines, released November 19, 2015:

“High quality pages and websites need enough expertise to be authoritative and trustworthy on their topic.”
These terms — particularly authoritativeness and trustworthiness — are not new to any regular readers of Copyblogger. But have you ever wondered what exactly an expert is?

In some cases, it’s easy to define an expert. For instance, the only person giving advice about knee surgery should be an orthopedic surgeon. Someone with the right training, the proper credentials.

But, according to Google, this is not the only type of expert. Pay attention, because you and I have got something at stake here.

Let me explain.

The rules behind the quiz

I don’t have a college degree in copywriting or content writing.

But because I produce those types of writing for a living — as well as evaluate applications for Copyblogger’s Certified Content Marketers program — it could be argued that I’m an expert.

And you, dear content marketer, are probably struggling with the same type of concern: what exactly makes you an expert?

Well, that’s what this quiz is all about. It’s designed to help you refine your sense of becoming an expert.

Before we get started, let me outline the rules:

I’m going to give you a scenario involving a so-called expert. Your job is to decide if the person described in the scenario is an expert or not.
After each scenario, I’ll tell you the correct answer — according to Google’s content quality standards — and go on to explain the reason behind the answer.

And just so we are clear: every single scenario I share below is a work of fiction, based loosely on real-life experience. But names, places, and incidents are the products of my imagination. Any resemblance to actual persons (living or dead), businesses, companies, events, or locations is entirely coincidental.

Now that we’ve got that out of the way, let’s get going. Ready?

1. Advice about a sports injury

Third-year University of Georgia, Athens economic student and ultra-marathon runner Heather Soso got tired of her chronic plantar fasciitis, a condition she’d been ignoring since her senior year in high school.

Naturally, she did what we all do when we want medical advice: she looked it up online.

She was amazed at the variety of amateur and professional advice available on treating and preventing the condition. Each approach might have some scientific support, but it was mostly anecdotal.

Which approach should she try? It was so confusing! But then she had a brilliant idea: she would try them all and blog about it.

Over the next year, she tried each approach and wrote dozens of articles. Her most popular page was about the six toe exercises that treated her condition successfully.

That’s right: six exercises for her little piggies.

So, what do you think: would Google consider Ms. Soso an expert? Her article on toe exercises authoritative? Trustworthy?

The answer is “yes,” because while her website’s topic is medical in nature, Google would view Heather as an “everyday expert” — someone with relevant life experience.

And because plantar fasciitis is not a life-threatening condition, Google will “not penalize the person/page/website for not having ‘formal’ education or training in the field.”

And this is true for other activities, such as cross-fit training, passing the GMAT, and even teaching SEO. If you’ve got everyday experience, flaunt it!


2. Retirement advice

Dee Dell, from Big Cottonwood Canyon, Utah, is frustrated to no end over the fact that so many Americans don’t have a retirement plan — and don’t even seem to care.

Furthermore, he believes this is not good for our economic future since this may mean that nearly 40 million people will be dependent upon a government that is already stretched thin.

This professor of business management and partner with MegaMo Asset Management is on a mission to encourage men and women over 40 to start saving — and he’s showing them exactly how to do it.

But because Dee is an impatient, aggressive man, his articles are often brief, rushed, and laced with profanity — but oh so much fun to read because of his passion for the subject!

This allows him to churn out four posts a week, but his company and busy schedule with the school keep him from updating the information in his content.

So, what do you think Google would think of Dee’s pages? Expert enough to be authoritative and trustworthy (since he’s got the credentials)?

It’s more than likely that Dee’s pages may not be of the expert variety despite his credentials. Google is explicit that financial advice should come from expert sources but also that the content “should be maintained and updated.”

That’s something Dee is not doing.

In addition, to improve his pages and be taken more seriously by Google, Dee should write in a professional style, go in-depth (even if this means he publishes only once a week), and have his content edited — possibly even reviewed by a peer as well.

3. Tree house building advice

After winning $8,047,882 in the Canadian lottery, former newspaper editor and math teacher Kimball Saddlechurn took it upon himself to scratch an itch he’s had since childhood: mastering the art of building tree houses.

But not just any tree houses — really high tree houses.

In the last 6 years, he’s built 14 multi-room tree houses more than 90 feet above the ground. It’s still not clear whether or not these tree houses are legal, but he could care less since he’s a multimillionaire.

Which got him thinking: $8 million may not last forever, so maybe he could pad his retirement nest by flipping his hobby into a source of income.

During a casual lunch of veal limone and rabbit gnocchi, his girlfriend told him about the benefits of content marketing. Intrigued, Kimball washed down his meal with a tumbler of Aultmore of the Foggie Moss, spread his laptop out on his indigo pajama bottoms, and launched a sleek website.
In his blog posts, he goes into great detail about the structure and safety of building a tree house that high off the ground. He offers multiple blueprints and considerations about weather conditions and tree types.

This is important, because there is not only money on the line (it takes thousands to build a tree house of this caliber), but lives as well, which makes this Your-Money-or-Your-Life content. (YMYL, for short.)

So, what do you think: would Google consider Kimball’s pages expert enough, especially given the financial nature (people will be dropping thousands of dollars to build a tree house) and risk to life?

Answer: yes.

The reason is that while Kimball is a hobbyist (a rich one at that), he’s got the right type of experience: 6 years, 14 tree houses, and, most importantly, no one has ever fallen out of a tree.

Besides, Google smiles upon the fact that Kimball writes in-depth articles (with blueprints at various angles to boot).

Now, exactly how much experience he needed before he became an expert is unclear. Was it the eighth tree house or the ninth? Maybe it was the fourth?

Here’s a moral I think you can get out of this: there is no perfect time to get started. As long as you are not dealing with lives and big money, you don’t have to wait until a certain number of years to launch.

This is equally true for activities like photography, dog sitting, and learning how to play guitar.

Just start publishing because there are advantages to having a website with age.

4. Advice on a forum

Morton Ambledowny Piff loves Quora — the question-and-answer site where community members ask, answer, and edit the responses. Morton particularly loves sharing answers about his speciality: North Korean culture.

So, it may come as no surprise that this 72-year-old widow and ex-Marine, who spent 37 years working for the government-run Foreign Languages Publishing House in North Korea as a publicist (his fluency in six Asian languages was a major boon), has one of the most popular posts on Quora.

In fact, the article — along with several others — are among the top-ranked in Google search results for a specific keyword phrase. But these top-ranked posts from Morton are not about North Korean culture; they’re about stage IV lung cancer.

You might be thinking, “Huh? How could a former North Korean publicist give medical advice on such a complicated medical topic? Shouldn’t YMYL content come from a medical professional?”

It depends.

See, Morton not only had the unfortunate experience of caring for a father who died of stage IV lung cancer, but Morton himself now suffers from stage IV lung cancer. And his Quora answers are all about his personal experience with lung cancer.

So would Google consider these posts authoritative? This is what Google writes:

“In fact, some types of information are found almost exclusively on forums and discussions, where a community of experts can provide valuable perspectives on specific topics.”
As long as Morton writes about living with and caring for someone with stage IV lung cancer, Morton is an “everyday expert.”

To some degree, he might even be able to write authoritatively about prevention and treatment, but those subjects should probably come from medical professionals.

5. Lifestyle advice

The 33-year-old Wiga Mikolajczak-Jefferson, usually one to agonize for long periods of time over a decision, knew the moment she laid eyes on Blake “The Mighty Thigh” Jefferson that he was her man.

Three days later she was married.

What she didn’t realize was that she’d be moving into Blake’s 251-square-foot bungalow.

But since she was an interior designer by trade and smitten to the bone over her boy, she decided to give it a try. And wouldn’t you know it: after several months of rearranging the bed, she fell in love with the simplicity of living in such a small space.

And because she was a recovering McMansion dweller, she decided to start an email newsletter to tell everyone else about her discovery and the advantages of living a simple, clutter-free life.

Over time, her newsletter attracted 22,000 readers, which made her kind of famous. Unfortunately, though, her blog posts weren’t getting very high search rankings.

Wiga didn’t respond well to this.

“Why are you treating me this way, Google?” she would cry in the dead of the night, shaking her fist.
“Don’t you understand I’m a professional interior designer, have 22,000 readers on my mailing list … and am married to the former NFL running back star Blake Jefferson? Don’t you know that?!”

Sadly, Google ignored her pleas. See, the problem with Wiga’s content boiled down to three things:

  1. Sloppy writing (she refused to capitalize “I”)
  2. Reams of rambling prose (she never got to her point, and when she did, she usually fell down another rabbit hole)
  3. Bunches of broken English
See, according to Google, lifestyle advice falls into the category of “future happiness,” so “advice on parenting issues … should also come from ‘expert’ sources which users can trust.”

And this type of content demands expertise (which she had, both professionally and personally), but it also demands clear, concise, and compelling writing. And it would help to think like a Google engineer, too.

Which, fortunately, means that Wiga can instantly improve the credibility of her content by simply hiring an editor.

A summary of what you should have learned

Let’s wrap this up with some tidy little principles about what we learned, based on section 4.3 of Google’s Search Quality Rating Guidelines:

  • When it comes to high quality medical advice, it “should come from people or organizations with appropriate medical expertise or accreditation.”
  • However, some topics, even medical in nature, only demand that you are an “everyday expert.” Google writes, “These ordinary people may be considered experts in topics where they have life experience.”
  • Aim for deep and detailed content no matter what you write about, but especially if you’re dealing with YMYL content.
  • Perform original research to help your content go deep.
  • Avoid redundant or duplicated content — and don’t steal content from other sites.
  • Edit your content. In other words, spell correctly, fix factual errors, and repair poor grammar.
  • Maintain and update your content on a regular basis.
  • Write in a professional style: clear, concise, and compelling. Be sure to avoid jargon.
  • Remain balanced, professional, and worthy of your audience’s trust.
  • Financial advice should come from expert sources.
  • Cover a topic comprehensively. Don’t aim for an arbitrary word count and stop once you reach it.
  • When giving “future happiness” advice, make sure you have the appropriate expertise (even if it is of the “everyday” variety) and make sure it’s professionally written.
  • Avoid the obvious. If 30 people have already reported on the Facebook Graph Search, then find something else to write about (unless you have information nobody else does).
  • Write content a professional print magazine would publish.
  • Spend an insane amount of time on detail.
  • Commenting on forums like Quora can get you attention and build trust — as long as your posts are encyclopedic, accurate, and easy to read.
Share what you learned in the comments below, and let me know if you have any questions or doubts about whether or not you are an expert.

I know this was somewhat of an unorthodox way to cover this topic, but my hope is that you had fun. Because I know I did.

I look forward to hearing from you.


Source

Tuesday, 4 July 2017

Six Tips to Avoid the Dreadful Gmail Promotional Tab


THE Gmail “Promotional Tab.”
To an email marketer, it’s almost as bad as landing in a spam or junk mail box. But, here’s the good news: it’s not AS bad. Statistically, your emails will still get read and clicked on, just expect a decrease in interaction.
Let’s start here, because first of all, you have to determine the moment you started seeing your emails end up in the folder.
It’s time to “fight your way” out of the promotional tab… with WORDS! And it can be done, I’ve seen it done over and over (including with my own emails).
So use this as a guide. It’s not the 100% definite way to remove yourself from the promotional tab, but if you follow these 6 guidelines, you’ll have a better chance of going back to the primary tab in gmail.
Here are the main reasons why you could end up in promo:
1. Set Templates and Signatures
I know they look nice. The same format every time, the same look.
Guess who else does this? Large companies like Apple or Facebook. Why? Because it’s the corporate look.
If you own a company that requires this type of branding, then the promotional box will most likely be your home.

2. Big “Company or Keywords”

Just to list a few: Google, Facebook, Bing, Yahoo, Twitter, and Youtube… all these are “authority” key words. Avoid them. Try to be creative.
Here’s some creative ways to avoid it:
Google = The Big G or The Largest Search Engine in the World
Facebook = FB or The largest social media platform or
YouTube = YT or Th Tube or something that is more vague

3. Google for SEO

Copy and pasting no longer works in email marketing.
Think about this… you are promoting a product that probably 100-200, or maybe 500 affiliates are promoting.
10% of them copy and paste and based on 500, that’s 50 people who just copy and paste the “email” and hit send.
Gmail sees 50 people with an average list of 2,500… that means 1,250,000 million emails get sent out with the SAME exact email copy!
What do you think your chances of hitting the promotional or spam box are?
They just GREATLY increased!

4. Pictures and Images

They HAVE to be unique.
With the recent release of Google and Image Search, every image is now scrubbed through Google’s system when you send an email. If the image is considered a stock image or non-unique it’ll increase your Promotional Tab chances!

5. Symbols or Formatting

We’ve been taught that symbols are great!!! If I use the RIGHT exclamation points with tons of question marks with bolding and highlighting, people will pay more attention right?
Well… Gmail finds it as obnoxious as I do if you use too many. Here are a few examples:
==> Click Here
Check this out!!!
Are you READY????
FIND OUT MORE HERE!
Make $215 a day!!

6. Email Curse Words

You know the words, I’ve made a great post here about them!
You really need to stop using them as much as possible, because… first – it’s going to first land you in the promotional box… then – most likely in the spam box!
You get the point, if it looks “spammy,” it’s going to affect your delivery. Think before you use it!
Now these 6 tips aren’t the MUST DO’s… as if you have a strong enough interaction, I can do all 6 of these and still maintain presence in the primary inbox. But chances are you don’t… as most people don’t. I’ve even seen Facebook end up in my spam box!
So take these tips as general knowledge and apply them to your email marketing – it’s good practice either way.
Oh and these things ALSO apply to subject lines as well, not just the body.
I hope this helps!  Take a minute and let me know what your favorite tip was or what your best “AH HA” moment was from this list!

Sunday, 28 May 2017

101 (Neatly Organized) Marketing Tools For Nearly Any Marketing Task



Looking for a definitive list of “marketing tools”? Then look no further.

We’ve painstakingly researched, refined and distilled hundreds of them.

The result: this fully-categorised list of what we believe to be 100 of the best tools out there.

But, before we get to the tools, here are a couple of things to keep in mind:
It would be impossible to create a list of every tool, so this wasn’t our focus. We instead focussed on collating the most popular and widely-used tools (and categorizing them).
We’ve put a lot of focus on SEO tools. Why? Because we’re talking about online marketing here, and SEO is a HUGE part of it.

OK, let’s get to the tools!

Analytics Tools

Without analytics, there’s no way of knowing how your visitors are reaching or interacting with your website.

And, if you don’t know this, you’ll be in the dark about what’s working and what isn’t.

This is a dangerous place to be, as it can lead to all kinds of errors.

For example, you may continue spending money on that PPC campaign that isn’t generating a return on investment. Or keep creating content that nobody is actually reading.

Analytics tools allow you to gain insight into these areas, so you can base your marketing strategy on cold, hard data (rather than guessing).

They can tell you where your visitors came from, who they are, and the traffic sources that convert best.



And that’s just the tip of the iceberg.

These days, there’s an analytics tool for virtually everything.

Here are a few of our favorites:

Google Analytics — comprehensive analytics platform from Google (we recommend all websites use this!)

KISSMetrics — digs deeper into your visitors/customers behavior.

MixPanel — helps you learn more about your users. Great for product development and/or increasing conversions.

HotJar — shows how visitors are using your website with heatmaps.

Competitive Research Tools

Sometimes, you’ll be working on a site and realize one thing: your competition is absolutely crushing it.



It can be depressing, but remember this:

If you can just reverse engineer what they’re doing (i.e. everything responsible for their success), you can then implement similar tactics on your site.

But, here’s the problem: it’s almost impossible to do manually.

This is where tools come in handy.

Competitive research tools can tell you everything you ever wanted to know about your competitors, including:
Which content has the most backlinks?
Which content has the most social shares?
What terms are they bidding on in AdWords?
What keywords are they ranking for?

It’s also possible to identify “content gaps” (i.e. content your competitor has, yet you don’t) for your own site.

Here are our favorites:

SimilarWeb — estimates traffic and engagement statistics for any website.

SEMRush — shows the keywords your competitors are ranking for, the terms they’re targeting with ads and much more.

Ahrefs — lets you see who’s linking to your competitors, their most popular content, and more.

SpyFu — spy on your competitors and find their most profitable keywords (in both organic and paid search).

Link Prospecting Tools

Building backlinks is never an easy task.

It takes time, effort and a meticulously personalized approach to outreach.

Even then, you’re still only going to convert a handful of your prospects.

Therefore, successful link building requires two things:
A large list of prospects.
A way to meticulously vet these prospects.



Here are a few of the best tools for any serious link prospector:

Google Results Extractor (by Chris Ainsworth) — scrapes Google search results into a neat, copyable list.

LinkClump — lets you open a bunch of links in one fell swoop (perfect for vetting large lists of prospects).

Check My Links (for Chrome) — checks for broken links on any web page from within your browser.

NoFollow (for Chrome) — check for nofollowed links on any web page (i.e. links that pass no SEO value).

SEERS SEO Toolbox — adds insanely useful SEO-focussed formulas to Google Sheets.

URL Profiler — crawls and scrapes content from websites. It can also pull in data from Moz, Ahrefs, Majestic, and a ton of other data sources.

Backlink Research Tools

Links remain one of the most important ranking factors.

Many studies (including our own) have confirmed this.

But, building links (without buying them!) can be extremely difficult.

And, if you don’t have access to a backlink research tool, it will be even harder.

Why? Because nearly all link building strategies that work (e.g. broken link building, etc.) rely heavily on data from such tools.

For example, you might want to reverse engineer the top 10 Google results (in order to figure out why they’re ranking) then copy their strategy.

But, with links (still) being a crucial ranking factor, you can bet that any site ranking in the top 10 has a ton of links.

So, you’ll probably need to reverse engineer (and copy) their backlinks to stand any chance of outranking them.

And the only way to find out who links to a particular piece of content is by using a backlink research tool.



Without relying on metrics (e.g. DR, UR, etc.) from such tools, it’s also pretty difficult to figure out the potential value of a link.

So, here are our 3 favorite backlink research tools:

Ahrefs Site Explorer — finds backlinks pointing to any domain or URL. It also has great filtering, shows anchor text, and even surrounding link text. Yeah, we’re biased, but this guy isn’t.

Majestic — the closest competitor to Ahrefs when it comes to “backlink research”. It has a few useful metrics such as TrustFlow and CitationFlow.

Open Site Explorer (from Moz) — backlink checker created by Moz.com. It has the smallest index of the three.

Keyword Research/Discovery Tools

Many people begin creating content without first conducting keyword research.

This is a big mistake.

Without comprehensive keyword research, your content typically won’t stand a chance of ranking for anything worthwhile.

And, if it doesn’t rank for the right terms (i.e. the keywords/phrases your target audience are searching for), you won’t get the traffic you deserve.

This means that the time, money, and effort you put into creating your content will be wasted.

Keyword research is actually a two-step process, consisting of:
Discovery
Research

Sidenote.Here’s a great 19-step process if you’re seriously about learning more, but we’ll keep things simple for the purpose this post.

Discovery involves finding as many keywords (related to your niche) as possible.

Finding related keywords from a “seed” keyword is one way of doing this.



Research involves looking at things like search volume (i.e. how many people search for a keyword each month) and keyword difficulty (i.e. the effort required to rank for a keyword).



And using this information to decide which keywords to target.

Both of these processes are equally important, so here are our favorite keyword discovery/research tools:

Ahrefs Keyword Explorer — grabs search volume and keyword difficult for any keyword. It also suggests related keywords and has great filtering options.

SEMRush — show a ton of information for any keyword (including search volume).

Long Tail Pro — grabs keyword volume, determines keyword competitiveness, and pulls in metrics from Majestic.

KeywordTool.io — amends your seed keyword with hundreds of variations, then scrapes Google’s related searches to find thousands of similar keywords.

AnswerThePublic.com — finds questions people are actually searching for (from your seed keyword).

On-Page SEO / Crawl Tools

Most “on-page SEO” tasks fall into one of these two buckets:
Finding errors (or optimization opportunities)
Fixing them

When you’re working with a small website (<5 pages), manually searching for and fixing problems is pretty easily done.

You load up a page, inspect the HTML, and note down any areas for improvement.

Simple.

But, with a large site (say 10k+ pages), doing this manually could easily take weeks or even months. It would also be pretty boring.

This is where web crawlers and various other on-page tools are needed.

Web crawlers make finding errors en masse as simple as hitting a “crawl” button — the program does all the work for you.



But, there’s another problem: big sites typically have big (i.e. many) problems.

Diving into the HTML to fix hundreds of problems would be pretty time-consuming. Fortunately there are a tons of other on-page tools/plugins that make life a lot easier.

Here are a few must-have tools:

Screaming Frog — powerful website crawling application that’s perfect for discovering on-site issues (e.g. broken links, etc.)

DeepCrawl — powerful industry-leading website crawler (also cloud-based, unlike Screaming Frog)

Yoast SEO (WordPress Plugin) — gives you the ability to easily edit on-page meta information (e.g. title, description, etc.) without sifting through the code.

OnPage.org — crawls your website, finds on-site/technical errors, and kicks back a detailed report.

Beam Us Up — powerful crawling application (somewhat similar to Screaming Frog, but 100% free),

Xenu Link Sleuth — lightweight website crawler with a focus on finding broken links (only for Windows).

Rank Tracking Tools

Knowing where you rank for your target keywords is super-important.

Without tracking this information, you’ll never know where to prioritize your efforts.

For example, if you rank #1 for a particular keyword, you probably don’t need to launch a massive link building campaign for that page/keyword (as it can’t get any higher).

But, if you’re ranking at the bottom of page 2, that page may benefit from such a campaign.



What’s more, if you have clients, they’re going to expect a “ranking” report every month.

And, with most websites ranking for hundreds — sometimes even thousands — of keywords, it would be crazily time-consuming to do this manually.

So, here are a few of the best rank tracking tools on the market:

Pro Rank Tracker — track up to 50,000 keywords with daily automatic updates. They also support both local and mobile rank tracking.

STAT — track an unlimited number of keywords, all with daily tracking. Mobile and local SERPs included.

SERPWoo — track up to 4,000 keywords (includes mobile + local). It also lets you track the top 100 positions for any query.

AWR Cloud — daily rankings for desktop, mobile and local searches. You can also generate white label ranking reports.

Accuranker — fast rank checker (updates in seconds). It also tracks social metrics and integrates with Google Analytics.

Content Research Tools

Millions of blog posts are published every single day.

And here’s the truth: most of them go completely unnoticed.

Why? Because most people never research the type of content that is likely to work well in their industry.

They simply start writing and hope for the best.

So unless you want to waste time creating content that your target audience won’t care about, you need to do your research.

This is where content research tools come in.

These tools allow you to gain insight into your industry before you write a single word.

Just type in a keyword or phrase and you’ll be able to see things like:
Number of social shares
Number of backlinks/referring domains
The exact wording your target audience uses when searching for a topic



And from this, you can make informed, data-driven decisions about the best way to attack your chosen keywords/topics.

Here are a few of our favorite tools:

Buzzsumo — easily find content with the most social shares and backlinks (you can also filter by content type and time period).

Ahrefs (Content Explorer) — find niche-specific content with the most social shares, backlinks, and traffic. Also lets you get super-granular with the filtering (e.g. filter by publish date, languages, etc.)

Reddit — popular community site where you can find tried and tested ideas for your content.


Email Discovery/Verification Tools

Many marketers still search for email addresses manually.

They spend countless hours sifting through hundreds of websites, social profiles, and other web properties, searching for that elusive email address.

This takes a ton of time.

Simply finding the contact information for, say, 100 people can easily set you back a full working day.

This is where “email discovery/verification tools” come in handy.

Using super-smart algorithms, they visit, parse, and scrape sites to gather contact information.

Many of them will find a person’s email address in seconds — all you need is their name and website.



But, here’s the bad news:

None of these tools are 100% accurate (most claim 80–90% accuracy), so occasionally they won’t find anything.

This is where email guessing and validation tools come in handy.

Here are our 5 favorites:

Hunter.io (formerly EmailHunter.co) — tackles both email discovery and verification. It has a clean UI, API access (which works in Google Sheets), and a Chrome extension.

Voila Norbert — discovers and verifies email addresses (very similar to Hunter.io). It has an API, but no Chrome extension.

FindThat.Email — claims an 85% delivery rate on all email addresses it finds. No API access, but there’s a Chrome extension. It also works within Ahrefs Dashboard.

MailTester.com — will verify the existence of an email address by pinging the server. It’s ugly, but it works.

Guesser.email — does what it says on the tin: it’s guesses someone’s email address (from their name and website).

Email Marketing Tools

Email marketing tools have come a long way over the last few years.

No longer are they restricted to bland broadcast emails (i.e. an “email blast” to your entire list).



You can now:
Segment easily
Get extremely granular with campaign monitoring
Create smart action-based autoresponder sequences

This is why email is reported to have a 3800% ROI.

So, if you’re serious about email marketing, you need to invest in email marketing tools.

Here are a few of our favorites:

MailChimp — email marketing made simple. Offers easy integration with a ton of third-party apps/services (e.g. UnBounce, WordPress, etc.)

ConvertKit — conversion focussed email marketing for bloggers.

InfusionSoft — email marketing platform focussed on smart automation (also incorporates a CRM).

GetResponse — claims to be the “world’s easiest email marketing” platform. It also offers some automation features (although not as advanced as InfusionSoft).

Outreach Tools

Manual outreach is one of the most effective ways to promote new content.

It’s also a great way to build links.

But, if you take the fully manual approach, it can take hours to compose and send just a few outreach emails.

This is because generic email tools (e.g. Gmail) aren’t built for mass outreach. So, you’ll end up writing each and every email from scratch (this is crazily time-consuming).

Outreach tools make everything much simpler and quicker.

Many have features such as auto follow-ups, email open tracking, pre-built templates, and even mail-merge capabilities.



They can also drastically simplify the process of discovering relevant prospects.

Some even allow you to discover hundreds (or even thousands) of targeted prospects in seconds.

Here are our favorites:

Buzzstream — find prospects and send outreach emails with ease. Includes a basic CRM and lets you track all emails sent.

Pitchbox — outreach platform focussed on automation and scaling.

ContentMarketer.io — lets you send and track outreach emails using Gmail. Includes a ton of templates.

JustReachOut.io — allows you to discover and pitch to journalists easily. Integrates with HARO.

NinjaOutreach — all-in-one influencer discovery and outreach management tool.

Local SEO Tools

If you’re involved in “local” SEO, things like citation building, reviews, and reputation management will be a big part of your life.

But, here’s the problem: these tasks can be extremely time-consuming, boring, and repetitive.

For example, It can take hours to find local citation opportunities. And when you do find them, you’ll then have to spend even more time submitting to each of them. One. By. One.

It’s the same story with local blogger outreach, attracting reviews, and virtually any other “local SEO” task, too.

But, what if all this could be simplified, or perhaps even automated?

With “local SEO” tools, you can automate tasks such as, local rank tracking, and even finding local citations.



Here are a few useful “local SEO” tools:

BrightLocal — pulls your local SEO data into one dashboard. Offers a ton of tools including citation auditing and online review monitoring.

WhiteSpark — offers three main tools: local citation builder; reputation builder; and local rank tracker. There’s also a link prospector.

Moz Local — helps you ensure that your local business listings are accurate and correct.

FreeReviewMonitoring.com — monitors your businesses reviews on all the major review sites, daily.

Mobile Analytics Tools

If you don’t know exactly how people are using your mobile app, something needs to change.

Sure, looking at the number of downloads gives you a basic insight.

But, if you’re looking to optimize your app for UX (as you should be) or analyze where mobile users are falling out of your funnel, you need to dig deeper.

This is exactly what mobile analytics tools allow you to do.

They’ll help you figure out who your users really are; what they’re clicking; and even the exact features they’re using.

You can then use this data to improve UX, guide your feature implementation strategy, and even increase your bottom-line.

Here are a few great tools:

Apsalar — app analytics platform focussed on ROI. Assesses return on ad spend (ROAS) and helps with remarketing.

LeanPlum — comprehensive mobile analytics platform that helps to drive app engagement and ROI.

App Annie — app analytics and marketing data intelligence platform.


Online Mention Tracking Tools

Most businesses are constantly being mentioned online.

Some people will be talking about their experience(s) with you, others will be asking questions about your product in forums, and so forth.

Now, it’s easy to see how monitoring these mentions could be beneficial; for example:
You could follow-up and answer questions from potential customers in forums
You could reclaim links from those mentioning you, but not linking to your site (thus helping with SEO)
You could promote future content to those who’ve mentioned you in the past

But monitoring these mentions manually is literally impossible.

The solution: mention tracking tools.

These tools constantly monitor the web for mentions of, well, whatever you ask them to monitor the web for.

You can enter brand keywords (e.g. “Ahrefs”), competitor keywords (e.g. “SEMRush”), or even topics (e.g. “marketing tools”).



Whenever they spot a new mention, they’ll let you know.

Here are a few of our favorites:

Google Alerts — lets you monitor the web for any keyword/phrase (completely free!).

Ahrefs (Alerts) — monitor alerts for any query and get updates in real-time (or daily/weekly).

Mention — monitors mentions of your brand on the web. It also helps uncover influencers and allows you to react instantly.

TalkWalker — listens for brand mentions on social platforms. It also tells you whether those mentions are positive or negative.

Social Mention — real-time keyword monitoring and analysis.

Social Media Marketing Tools

Facebook has 1.7+ billion monthly active users.

Twitter has 313 million.

Even Pinterest has 100+ million.

So it’s clear that social media marketing is a must for all businesses, regardless of size.

But, managing a Facebook page, Twitter account, Pinterest board, and LinkedIn group is a time-consuming process.

And here’s the truth: most small business owners simply don’t have the time or budget to do this.

I mean, if you’re doing everything manually, it can easily take an hour just to post one link across all your social media channels.

Luckily, social media marketing tools can help streamline the process.

Not only can they help with management, but many use smart algorithms to determine the best time for posting.

They even automate the entire process.



Here are a few of the best:

Buffer — allows you to queue your social media posts and publish to multiple platforms in one place.

CoSchedule — lets you build a smart content marketing editorial calendar.

HootSuite — helps you to manage all your social platforms from one place.

FollowerWonk — helps you to analyze your twitter followers (e.g. who they are, and where they’re from). Also useful for discovering “influencers”.

Landing Page Tools

Landing pages have one job: to convert visitors into leads.

In fact, a good landing page should convert at 20%-40%.

But, here’s the problem: each time you promote something new (e.g. ebook, webinar, “cheat sheet”, etc.), you’ll need a completely redesigned landing page.

But, most businesses can’t afford to shell out a couple of hundred bucks for a custom landing page design every few weeks.

Landing page tools solve this problem by offering sets of pre-designed, easily editable landing page templates.



Most also keep track of conversion rates, allowing you to gain some insight into how well your pages are converting.

Some even allow you to create and optimize entire funnels, which ultimately leads to a nice increase in revenue (when used wisely).

Here are a few we love:

LeadPages — a landing page builder (with a ton of templates!). Integrates with most email marketing platforms.

ClickFunnels — map out your entire funnel and build all the landing pages (and more) you need.

UnBounce — a simple landing page builder with over 200 templates.

Instapage — build, publish and continually test (with A/B testing) landing pages.

A/B Testing Tools

Most people are quite “trigger happy” with their ideas.

For example, when they have an idea for increasing conversions on their sales page, they’ll waste no time implementing that idea.

This is a huge mistake.

Why?

Because that change could just as easily decrease conversions. And if that happens, it will have a negative effect on your bottom-line.

A/B testing solves this problem by offering a data-driven approach to any changes.

Here’s how it works:

Instead of simply implementing a change and hoping for the best, A/B testing tools will create two versions of a page.

The first version is the original page (no changes), and the second is identical to the first, but with one change.

These two pages are then tested against each other — you can then choose whichever performed best as the winner.



Here are a few great A/B testing tools:

VWO — easily run A/B tests (and multivariate tests) on your website. It also helps you target and personalize content to different types of visitor.

Optimizely — run A/B tests and personalize web content with ease.

Convert.com — enterprise-level A/B testing with “seamless” Google Analytics integration.

Marketing Automation Tools

Most businesses use a ton of different marketing tools.

But, there’s a problem: most of these tools aren’t very good at talking to each other.

For example, if a customer purchases something via PayPal, getting that information into your CRM can often be a manual, time-consuming process.

Wouldn’t it be easier if these services could talk to each other?

Marketing automation tools make use of APIs and other smart technology to connect seemingly unrelated tools to one-another.

So, automatically importing form-fill data (e.g. from TypeForm) into a spreadsheet (e.g. Google Sheets), for example, is now possible.



And that’s just one example — you can create your own triggers and actions to do almost anything you can imagine.

Here are a few of the best tools:

IFTTT — connect hundreds of different services with a simple “If [THIS] then [THAT]” formula.

Zapier — automate tasks between seemingly unrelated apps with “zaps”.

Marketo — create, automate and measure marketing campaigns (across a number of different channels).

Center.io — automate tasks based on the actions your leads take (created by LeadPages).

Hubspot Marketing — all-in-one marketing automation platform (it literally does everything).

Webinar Tools

Webinars are powerful lead generation tools.

According to these stats, 20%-40% of webinar attendees turn into qualified leads.

So, if you can get 100 people to attend your webinar, that’s potentially 20–40 qualified leads for your business.

Convert those leads at, say, 50%, and that’ll be 10–20 new clients.

For an SEO company charging a monthly retainer of $500 (which is apparently the most common figure), that could be an additional $5k-$10k in MRR from hosting just one webinar.

But, here’s the issue: many businesses struggle with the technicalities of hosting a webinar.

Luckily, webinar software has come a long way over the years. There are now many webinar tools that are both feature-packed and easy-to-use.

Some of them even help you to monetize your webinars with certain features.



Here are a few of the best:

WebinarJam — an enhanced version of Google Hangouts, heavily focussed on increasing webinar revenue.

GoToWebinar — lets you host and record webinars with live Q&A’s (and much more!).

ClickWebinar — lets you educate your prospects with branded webinars.

WebinarNinja — create a webinar in as little as 10 seconds.


Lead Capture Tools

Traffic is great, but it doesn’t always directly correlate with revenue.

Some sites get hundreds of thousands of visitors per month and only make a few hundred dollars. Others receive a fraction of that and make tens of thousands.

So what gives?

Well, the sites making real money are typically the ones that understand the importance of lead generation.

Remember, you can have all the traffic in the world but if it doesn’t convert, you’re fighting a losing battle.

Lead generation tools essentially help you to convert visitors into business leads.

They make implementing common lead acquisition strategies (e.g. content upgrades; overlays; pop-ups, etc.) easier by handling the technicalities.

Most have a user-friendly UI, which allows you to implement advanced lead generation tactics in seconds (without needing to know how to code).



Here are a few of the best:

SumoMe — a suite of lead generation tools (including various opt-ins).

OptinMonster — build, test and analyze lead generation forms.

Thrive Leads — add “content upgrades” and other opt-ins to your WordPress website with ease.

PPC Management Tools

Facebook alone earned $1.51 billion in revenue (from advertising) in the first 3 months of 2016.

And Google’s ad revenue recently hit $19 billion.

With PPC networks like this (and yes, Facebook and Google are effectively PPC networks) making such astronomical amounts, it’s clear that PPC advertising can be hugely profitable for businesses.

If it wasn’t, businesses wouldn’t be willingly handing over such crazy sums to these companies.

But, here’s the problem: when you start to scale your PPC spend, things become increasingly difficult to manage.

It gets to a stage where your messy spreadsheet just won’t cut it.

This is where PPC management tools come in super-useful, as they drastically simplify the management process.

But, that’s just one feature.

Many of these tools also have sophisticated algorithms built-in. These constantly analyze campaign performance and give you recommendations for improvements (e.g. cutting that unprofitable ad before it costs you dearly).



Here are a couple of must-have tools for those involved in PPC:

WordStream — helps you create, manage and optimize your PPC campaigns.

AdEspresso — optimization tools for Facebook ads (includes A/B testing and detailed analytics).

Optmyzr — manage and optimize PPC campaigns (including keyword, bid, and ad optimization).


CRM Tools

Sales management can be a messy process.

It’s usually fine in the early days (when you’re dealing with very few customers).

But, when you start getting more leads, things can turn to chaos pretty quickly.

I mean, when you’ve got a few thousand people in your sales funnel (all at different stages), you need a robust management system.

Without one, customers are going to fall through the cracks, and you’ll be leaving money on the table.

CRM (Customer Relationship Management) tools solve this problem by pulling all your data into one robust management application.

You can then keep track of every touchpoint, every interaction, and every sale in one place.

Many also automatically pull in data from other platforms (e.g. MailChimp).



Here are a few of the best:

Salesforce — possibly the most powerful CRM application on the planet.

Hubspot CRM — 100% free CRM for up to a million contacts.

Close.io — a CRM for salespeople (focussed on helping you make more sales).

Pipedrive — a sales management application for small businesses.


Customer Communication Tools

Many marketers spend the bulk of their time chasing new leads but remember: existing customers are the lifeblood of your business.

Here’s a quote from Market Metrics:

The probability of converting an existing customer is 60 percent to 70 percent. The probability of converting a new prospect, on the other hand, is only 5 percent to 20 percent


Market Metrics

Clearly then, it’s important to keep in contact with your existing customers.

But how do you do this, at scale?

Customer communication tools solve this by automating the customer communication process.

So, we’re talking things like website live chats (that ping you on demand).

And even fully-automated marketing solutions that send personalized messages to customers based on their activities.



Here are a few great tools to consider:

Intercom — communicate, engage with and solve the problems of your visitors (in real-time).

LiveChat — clutter-free live messaging application for your website.

Customer.io — automate your customer communication based on visitor engagement.

Miscellaneous (but still useful) Tools

And, finally…

Here are the tools that didn’t fit neatly into the categories above, but are still super-useful:

Google Tag Assistant — a Chrome extension for troubleshooting the installation of various tags in Google Tag Manager (e.g. Google Analytics).

DownNotifier.com — alerts you when your website is down. Simple.

BuiltWith — find out what any website is built with (e.g. WordPress, Magento, etc.).

Microdata Generator (by Schema.org) — a structured data generator for (almost) anything you could ever need!

JetPack (for WordPress) — speeds up image loading, adds extra security, and gives visitor stats for self-hosted WordPress websites.

WebCodeTools.com — generate web code for just about anything you can imagine!

Did We Miss Anything?
Leave us a comment and let us know.


The Only 14 Startup Tools You Need to Build a Unicorn



Imagine if you had to send marketing emails manually, or keep your records in a tattered binder on your desk.

Every company, even startups, needs to make a minimum investment in SaaS tools for work like email marketing, project management, and tracking sales.

But the catch is that some of these startup tools can cost huge amounts of money, and when you’re a young startup you don’t want to be forking out in excess of $2,000/user/month for just one piece of software.

The point of this post is to explain the minimum viable SaaS stack your startup should invest in, based on what we’ve found out at Process Street in our many (many, many, many) tool-testing escapades. I’ll even do the math for you, and collate the estimated annual cost at the end.

Ready to start building up your toolbox with the best SaaS out there?
Here we go: 

Database management: Airtable

Without Airtable, we’d still be storing data in various random spreadsheets, constantly having permission issues, and be unable to get a proper picture of all our data. With it, we now store all of our marketing and product data in one place that connects to over 750 different apps via Zapier.

Airtable takes you a step further than spreadsheets because it’s a relational database.

Setting up a database sounds harder than it actually is, probably because databases used to have to be made in complex apps or by using something like SQL.

Thanks to Airtable, everyone can have access to the power of a database that can hold everything from SEO data to customers and marketing contacts, all linked together so you can keep the data in a single, automatable, accessible place and stop scrambling to find what you need on your hard drive or inside Google Drive.

Pricing: free, or $12/user/month 

Marketing automation & support: Intercom

Intercom is an all-in-one platform for communicating with your customers, both for marketing and support. Last year we were using MailChimp for marketing automation, and Intercom for support, but we recently switched over to purely running our email marketing through Intercom.



Intercom consists of three products: Respond, Engage, and Educate:

Respond is an awesome support solution, with assignments, notes, automation, team inboxes, and performance metrics. It’s priced from $53/month for 250 customer contacts, but the price doesn’t rocket up as your business grows, it climbs gradually. For example, it’ll cost you $101/month for 4,000 customer contacts (and unlimited team members at every level).



Engage is Intercom’s marketing automation side. It lets you send messages manually at any time, based on user activity (perfect for SaaS and subscription businesses), or drip out a sequence of messages to anyone added to your blog subscriber list. In short, it does everything you’d expect from a marketing automation/email marketing service, but also has the layer of user insights because it’s linked to your product or service, too.

Total pricing for Intercom’s Respond and Engage products: $150/company/month for 1,000 contacts
Integrations: Zapier

Zapier is a platform that builds integrations between apps that wouldn’t usually integrate. For example, Intercom doesn’t have a natural integration with Sumo, but we need to send all blog subscribers (some of which come in through Sumo pop-ups) to Intercom. To solve that, we use Zapier to connect the two together.

And that’s just one of the hundreds of use cases. We even use Zapier with our own product, Process Street, to run checklists and add assignments to tasks when an action happens in another app.

Some of my own Zapier use cases at Process Street include:
Add new tagged Airtable URLs with titles to multiple Buffer accounts at once
Create a Google Sheet of incoming emails for analysis
Listen for the words ‘run meeting’ in our content creation Slack channel to fire off a Process Street meeting checklist
Run a Process Street pre-publish checklist when a blog article card is moved into a Trello list
Automatically tweet all RSS feed content
Add Trello cards in the ‘inbox’ list to Todoist with the same due date

So, as you can see, it’s a tool that helps you cut down on masses of data entry. Want to learn more about Zapier? We’ve written a huge ebook on the topic! Get it here.

Pricing: free, or $18.33/month for 20 zaps and 3,000 tasks 

Process management: Process Street

The scalability of your startup depends on how well new hires can pick up the pace, learn your processes, and start being efficient. Without documented processes, it’s practically impossible to scale because you’ll be spending time explaining tasks to new hires over and over again. Wouldn’t it be easier if you could just hand them a process and check their progress quickly?

That’s where Process Street comes in. With Process Street, you can transfer your company’s knowledge to checklist templates that explain exactly how your team is expected to get the work done. This is great for things like sales qualification, blog pre-publish, employee onboarding, or client onboarding. That’s because all of these tasks have a structure and margin for error.

Here’s an example of an employee onboarding checklist built inside Process Street:

As you can see, each step has a checkbox and can contain form fields, images, videos, text, and more — all to help you explain the tasks that need doing, or to capture structured data.

A library of up-to-date, properly documented processes means you can scale your team with little effort and quickly check the work of your organization at a glance from the Process Street dashboard, which shows you how far each task is progressing:



Process Street also has a Zapier integration, which means you can either link checkboxes to actions in other apps (like sending all form field data to a spreadsheet when a task is checked) or run and assign checklists automatically (e.g. when a new card is labeled in Trello or when you get an email with certain text in the subject line).

Pricing: free, or $12.50/user/month 

CRM: Close.io

A CRM is where sales and marketing teams can add leads, communicate with them, and track conversations in one place. It’s an alternative to separate email inboxes, and Close.io is our CRM of choice here at Process Street.

Even the cheapest package comes with unlimited leads, contacts, and opportunities, meaning there’s no cap on the number of companies you can reach out to. But what really sets Close.io apart is its amazing search functionality. Using the app’s own variables (or even custom variables you add yourself), you can quickly filter your leads to get a targeted list. For example, you could get every lead in New York City who you haven’t emailed in the past week but have spoken to on the phone at least once.

I find it useful for marketing, too. We use Airtable to collate contacts we’ve mentioned in our blog posts, then use Zapier to automatically add them to Close.io with a tag; when you search the tag, you get a list of everyone to email telling them they’ve been mentioned, and you can bulk email them a template using the tag as a snippet for the URL of the promoted post.

We also use it in conjunction with Process Street for sales qualification.

Close.io might seem expensive at first, but it also covers the cost of calls and won’t need to be purchased for every member of the organization, like a lot of these tools do.

Pricing: $59/user/month 

Chat: Slack

Slack is a chat app for teams — check our review here. With it, you can cut email out of the equation entirely and focus on using the most efficient kind of interface instead of the long-outdated email.

Inside Slack, you can direct message your co-workers and create channels for each team inside your company. For example, we have a content creation channel where we share resources, have a quick morning catch-up chat, post our WIP articles, and generally communicate a lot more than we would do with just email.

Slack also has a ton of integrations meaning you could take it from being just a chat app like Facebook Messenger to being a fully-fledged dashboard for your notifications.

For example, you can link Slack to Trello and get a constant flow of notifications fed into the relevant channel. If you often work with someone in particular on a board, you can add a Trello integration to that channel and automatically update each other alongside the chat.



Pricing: free, or from $6.67/user/month 

Cloud storage: Google Drive

Cloud storage is one of the most basic requirements for modern businesses. Without it, you’re stuck in the ancient days where files had to be emailed from your hard drive, or accessed through the company intranet. I was always under the impression that most businesses used cloud storage, but when a recent study revealed that only 8% of companies share documents using cloud services, I was shocked.

Here are the usages and benefits of cloud storage:
Store files outside of company servers, minimizing risk of losing resources
Access files anywhere that has an internet connection
Use another server’s bandwidth, don’t clog up your own company’s
Save money on internal storage space
Control permissions and access to all your company’s resources

And, while there are a ton of different cloud storage services out there, we chose Google Drive because it gives you the best value for money and natively integrates with the rest of the tools we use in the Google suite, like Gmail, Sheets, and Docs.

Pricing: $10/user/month including unlimited storage and all G Suite features 

Google Suite vs. Office 365

This little section could be an entire article, but for the purposes of this article it’s worth quickly mentioning that Google Suite and Office 365 are parallel products as far as the tools go (Docs = Word, Sheets = Excel, etc) but the best way to create email accounts and control access for your company domain is to use Google Suite. You can get a plan that we use at Process Street that costs $5/user/month.

However, in some cases it might make more sense to get both. With Office 365, you also get Microsoft Flow (which can replace Zapier in some situations), Microsoft Teams (Slack alternative), and Microsoft Planner (Trello alternative).

I’ll talk more about this later on when we get to pricing, but due to their dominance it’s obvious some companies are looking for a Microsoft-heavy solution.
Project and task management: Trello

Trello is a kanban board app that you can imagine like an infinite amount of sticky notes, lists, and boards.



We divide our team’s functions up into boards, and use lists to denote progress through the flow, from ‘idea’ to ‘work in progress’ to ‘done’. With Trello, all of our team’s work is centralized and it’s easy to quickly see the status for particular tasks or add tasks from other apps using their integrations.

Trello is such an open-ended app you can use it to organize pretty much anything: make an editorial calendar, a list of blog post ideas, a list of growth hacking experiments, or just your personal to-do items. Because of that, it organizes a lot of our day-to-day work at Process Street and has just about every feature you could need.

Here’s an example of a Trello board we use at Process Street for managing our editorial calendar and our blog article creation process at the same time:



Pricing: free, or $12.50/user/month 

Payment processing: Stripe



For subscription businesses (SaaS included), ecommerce, or anywhere that collects payments from customers over the internet, Stripe is an essential tool. Basically, it’s a payment processing API you can build into your software or website to let users put in their credit card details, be charged, and then notify you.

With Stripe, you can accept debit and credit card payments from customers in any country in over 135 currencies. Without Stripe or a similar API, it’d be a pain in the ass.

Pricing: 2.9% of charge + 30 cents per transaction
Source control: GitHub

Most startups are in the software industry, so it makes sense to assume you need source code control and a repository.



While GitHub is most well known as a network for open source software, it can also be used privately as an internal tool to control edits and rollbacks on collaborative coding projects. At Process Street, we use GitHub to push updates live to the server after they’ve been through the review process. That way, we basically make sure nothing’s going live that will break everything.

Pricing: $9/user/month for the teams plan
 

Design prototyping: InVision

If your startup is involved with any kind of digital design, whether that’s UI design or web design, you’ll find it hard to get anywhere without a product like InVision.

InVision was built to combat the problems designers have when trying to show clients and team mates how their design will work, and what it’ll feel like to use. By uploading screenshots of your design, you can build working prototypes inside InVision complete with clickable elements.



And, when you get feedback from your team, they can comment directly on the part of the interface they’re referring to, eliminating a frustrating clarification process.

InVision is priced per active prototype, which means that if you only work on one project at a time, you can use it for free. If you need more, the pricing starts at $15/month.

Pricing: free, or from $15/month
 

Accounting: FreshBooks

FreshBooks is a full accounting suite for startups and SMBs. It includes invoicing, expense tracking, time tracking, tasks/projects, and reporting (for profits, expenses, etc.)

It’s an alternative to managing your accounts using spreadsheets, or even an alternative to hiring an accountant because much of what FreshBooks does negates the need for a dedicated accountant, especially in a small startup.

Scan receipts, request payments, and have everything automatically logged in one place so you don’t run into any compliance issues.

Pricing: from $15/month 

Social media management: Buffer

For an organization without a dedicated social media team (or at least a member of the marketing team that spends a certain number of hours per week managing social media), maintaining multiple social channels can be a huge drain on your company’s time, but with Buffer you can run social media on autopilot.

At Process Street, we combine Buffer with Zapier to automatically add new RSS feed items and new Airtable records. We also have a zap that adds any newly Buffer’d article to all of our Buffer social channels at once. These methods are much more effective than manually adding content, especially for use cases such as adding new posts to every employee’s Twitter feed, too.

Pricing: $10/month 


SaaS metrics: ProfitWell

ProfitWell is a 100% free tool from the creators of Price Intelligently. It works with Stripe, Braintree, and Zuora, all of which are tools for processing payments. So, whenever a customer pays you for your SaaS product, you get free metrics that guide the future of your product and give you an indication of its health.



Pricing: free forever 

The total annual cost for your startup: free plans where possible

The cost of a SaaS stack is different for every startup, so there’s not an entirely accurate way to estimate costs, especially when some tools are priced per company, some are priced per user, and some will only be used by one member of the organization.

Regardless, I’ve tried my best to make an estimate based on assumptions like: the CRM will only be used by one person, Airtable will be used by everyone, etc. In this estimate, I’ve assumed that a startup consists of 10 people, but there’s also a per user cost breakdown for tools the whole company will use.

Phew. Here goes:



Notes:
Intercom costs the same no matter if one person uses it or the whole company uses it. What you pay for is $X/contact, and this example assumes 1,000 contacts
I’ve listed the necessary users for Close.io as 1 because it’s likely to be a shared account with multiple email addresses connected
Stripe has been omitted from the list of costs because it’s impossible to calculate 

The total annual cost for your startup: premium plans without Office 365

Because of the nature of freemium, any growing company will get too big for the free plan in time. For a company of 10, it’s likely some of the tools will need to be paid.

Using the same estimated user counts and going by annual pricing, here’s what you’d pay to use these tools on the premium plan:



Notes:
I’ve kept Trello on the free plan because it’s not absolutely necessary to upgrade when there’s so many great unlimited features already. 


Alternatives: Microsoft Office 365

While we were brainstorming for this article, we realized that some of the tools listed here are bundled together in Microsoft’s Office 365 suite. Namely:
Microsoft Flow replaces Zapier
OneDrive replaces Google Drive
Microsoft Planner replaces Trello
Microsoft Teams replaces Slack

It’s cheaper to get the full Office package than pay separate charges for every product ($12.50/user/month) — but only marginally, because you’ll still need Google Suite otherwise you’ll be using gmail.com email addresses at your workplace. Here’s a version of the table with Office 365 substituting out similar products, saving $120 annually.



While it makes financial sense to opt for Office 365, you’ll still need to pay $5/user/month for G Suite if you want to use a company email and bulk-control the Google accounts of your employees.

So, in conclusion, it’s possible to pay just $2,600 annually for a high quality SaaS stack for your startup. Some tools, like CRMs and marketing automation, don’t come cheap. In contrast, a lot of tools are available for free.